Excel For Mac Data Into Chart Form
By: We recently wanted to insert some data from Excel into a Word document, but needed to be able to update the Excel data while we worked on the project. There was no easy explanation of how to do this in Help, or online, so—we created our own.
This tutorial demonstrates how to place linked Excel Files into Word documents, while enabling the Excel files to be updated independently of the Word document. Note that you have to be careful when utilizing this process by ensuring that the numbers in the Excel portions of the document are correct before deciding that the document is final. Since you will be linking files together and Microsoft Office relies on to files, it is important that you have your files in a FINAL location, which will not change as you work.
If files “get lost,” it is possible to relink them, but it’s best if all the files you’re using are in a single folder. It’s even better if you do no intend to move the folder later (note: this is largely to facilitate your ability to relink the files later if the links get broken). I have tested this, and even after moving the main folder, the files still “worked,” but it’s best to be cautious. In my testing, Excel seems to require all the linked spreadsheets to be open in order for everything to update correctly. I’m sure there is a way to link them more robustly, but have yet to find it. So, until it is found, you will need to open all the spreadsheets that are cross-linked in the document and then update them as necessary. Note: DON’T attempt to open all the files independently, at the same time.
Data from Excel is copied and pasted into the Word document. Therefore, it is best to have text already in place on the Word doc, and then you can simply insert the cells into it. Formatting, centering, etc. Can be done immediately after the cells have been pasted.
If you need to work on the Word doc and the Excel docs simultaneously, then open Word first and use it to open the Excel files as shown in the step below. Note that you CANNOT simply type new numbers into the tables of the Word document and expect them to be updated in Excel.
Turn Excel Data Into Chart
You CAN type new numbers, but they become “dead.” To update Excel from within the Word document, right click on the table and choose Linked > Open Link (as shown above). The Excel file will open in Excel where you can edit directly. Changes that you make will show up immediately in Word FOR THE CELLS YOU ARE EDITING ONLY. If there is cross-linking between spreadsheets, then the linked data will not be automatically updated.
Save and close the Excel sheet when you are done editing. You can convert the Word document to a finalized version by breaking all the links.
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First, select Edit > Links from the Edit menu. Next, select all the linked Excel sheets and choose the Break Link button. This will break the links to the Excel docs so that new changes will never get included in the Word document (note that the numbers in the Word document can still be edited manually). As far as I have been able to determine, the only way to relink is to delete the existing cells and paste new ones in from Excel—a repeat of the original process. Working with Second Son has been a true partnership.
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There are over 200 Excel shortcuts for both Mac and PC (). This article is a quick run through about 50 shortcuts you should know. I hope you find a few that save you time today.
Excel For Mac Data Into Chart Format Bar
Leave a comment below if I missed any you think should be in this list. – Dave Next worksheet / Previous worksheet Often, you'll need to switch back and forth between different worksheets in the same workbook. To do this on the keyboard, use Control + PgDn (Mac: Fn + Control + Down arrow) to move to the next worksheet to the right, and Control + PgUp (Mac: Fn + Control + Up arrow) to move to the worksheet to the left. Next workbook / Previous workbook To rotate to the next open workbook, use the keyboard shortcut Control + Tab (both platforms). To reverse direction, add the shift key: Control + Shift + Tab.
